FAQ: Net Fees Summary Calculation Logic: Specifications

Published on February 9, 2026 QuoteX

The Net Fees Summary in QuoteX is calculated as the sum of the Net Fees of all active timelines under a Quote.

Quick Reference: QuoteX calculates Net Fees in three stages: Calculated Fees → Total Fees → Net Fees.

Step 1: Calculated Fees — The Starting Point

Before any discounts or buffers are applied, QuoteX determines the initial calculated fees based on the resources and applicable expenses on the timeline.

Calculated Fees include:

1. Calculated Resource Fees: The adjusted fees of each billable person or resource on the timeline.
2. Other Fees: If Other Cost Impact is turned on as a setting on the timeline, the applicable miscellaneous fees are added.
3. Travel & Expenses (T&E): If T&E Impact is turned on as a setting on the timeline, travel costs are added.
4. T&E Selection: Depending on the timeline settings, QuoteX uses either the Detailed View amount for Billable T&E or the standard Travel Expense amount.

Simple Logic:

Base Work + Optional Other Fees + Optional Travel = Calculated Fees

Step 2: Total Fees — Adding the Safety Net

The next step prepares the final price by determining whether a Fixed Fee Buffer should be added.

How it works:

1. QuoteX checks the Contract Type.
2. If the contract is Fixed, QuoteX adds the applicable Buffer Amount. The buffer is defined in the org-wide and timeline settings for fixed-fee contracts.
3. If the contract is not Fixed, no buffer is added.
4. The resulting amount is rounded to 2 decimal places.

Important: The Fixed Fee Buffer applies only when the Contract Type is Fixed.

Simple Logic:

Calculated Fees + Fixed Fee Buffer (if applicable) = Total Fees

Step 3: Net Fees — The Final Bottom Line

Net Fees represents the final amount after discounts and the applicable accounting adjustments have been applied.

How it works:

1. Start with Total Fees: Take the amount calculated in Step 2.
2. Subtract Discounts: Subtract the Total Discount amount.
3. Re-Add Adjustment: If Other Fees or Travel Expenses were not included in Calculated Fees in Step 1, those amounts are added back here so that the final bill reflects the total cost to be paid.
4. Round the Result: The final Net Fees amount is rounded to 2 decimal places.

Simple Logic:

(Total Fees - Discounts) + Any Missing Other/Travel Costs = Net Fees

Net Fees Calculation at a Glance

Complete Calculation Flow

1. Calculated Fees

Resource Fees + Optional Other Fees + Optional T&E

↓

2. Total Fees

Calculated Fees + Fixed Fee Buffer (if applicable)

↓

3. Net Fees

(Total Fees - Discounts) + Any Missing Other/Travel Costs

Key Takeaway: The Net Fees Summary represents the sum of Net Fees across all active timelines under a Quote. QuoteX first calculates the applicable resource and expense fees, adds a Fixed Fee Buffer when applicable, subtracts discounts, and then accounts for Other Fees or Travel Expenses that were not included in the initial calculation.

Knowledge Article Number: KA-00226