FAQ: Net Fees Summary Calculation Logic: Specifications

Net Fees Summary is calculated as the sum of Net Fees of all active timelines under a Quote.

Here is the step-by-step breakdown of how you get to Net Fees in QuoteX.

Step 1: Calculated Fees (The Starting Point)

Before any discounts or buffers, the system finds your "raw" cost.

• Calculated Resource Fees: It starts with the adjusted fees of your each billable people/resources on a timeline.
• Other Fees: If "Other Cost Impact" (a toggle as setting on each timeline) is turned on, it adds those miscellaneous fees.
• Travel & Expenses (T&E): If "T&E Impact" (a toggle as setting on each timeline) is turned on, it adds travel costs.
  • Note: It chooses either a "Detailed View" (Billable T&E) or a standard "Travel Expense" amount based on your settings.

Simple Logic: Base Work + (Optional) Other Fees + (Optional) Travel = Calculated Fees.

Step 2: Total Fees (Adding the Safety Net)

This step prepares the final price for the client by adding a "Fixed Fee Buffer."

• The system checks the Contract Type.
• If it is a "Fixed" contract, it adds a specific Buffer Amount (usually to cover unexpected risks - defined in the org wide and timeline setting for fixed fee contracts).
• If it’s not fixed, no buffer is added.
• The result is rounded to 2 decimal places.

Simple Logic: Calculated Fees + Fixed Fee Buffer (if applicable) = Total Fees.

Step 3: Net Fees (The Final Bottom Line)

This is the actual amount the client pays after discounts and accounting adjustments.

• Start with Total Fees: Take the number from Step 2.
• Subtract Discounts: Take away the Total Discount amount.
• The "Re-Add" Adjustment: This is the tricky part of the formula. If Other Fees or Travel Expenses were not included in the "Calculated Fees" (Step 1), they are added back here to ensure the final bill reflects the total cost to be paid.
• The final result is rounded to 2 decimal places.

Simple Logic: (Total Fees - Discounts) + Any missing Other/Travel Costs = Net Fees.

Summary Table for Documentation