Percent of Total (POT) Billing

Apply Percent Of Total

This add-on is available for a one-time purchase for all active QuoteX Subscribers.

Introduction

The Fee Allocation and Percentage Calculation feature allows users to effortlessly calculate and apply a percentage of total project fees as an additional fee under "Other Costs." This feature is ideal for scenarios where organizations need to add fees—such as technology fees, licensing fees, or administrative charges—over and above the core project costs. It ensures precise fee calculations, streamlining billing processes while maintaining transparency with customers.

Key Features

• Custom Percentage Input
  • Define the desired percentage of total project fees (Resource Fees + Other Costs) to calculate and apply as an additional line item.
• Dynamic Fee Calculation
  • Automatically calculate the defined percentage of total fees, ensuring accurate billing with minimal effort.
• Flexible Application
  • Choose to calculate the percentage of total fees based on Resource Fees, Other Costs, or both, depending on project-specific requirements.
• Transparent Billing
  • Adds the calculated percentage as a line item under "Other Costs," clearly showing the customer the additional fee applied (e.g., a 3% Technology Fee).
• Vendor-Cost-Free Application
  • Ensures that the calculated percentage does not incur any cost to the vendor, making it an effective way to apply fees for technology usage, tools, or services without impacting profit margins.
• Easy Integration into QuoteX Workflows
  • Seamlessly integrates with the QuoteX platform, allowing sales teams to apply and display percentage-based fees during the quoting process.

Installation and Setup

Prerequisites

• This add-on package requires PSC QuoteX version 1.75 or higher to be installed.
• An active license for PSC QuoteX is necessary to install this add-on. If you do not have an active license, installation will not be possible.
• If you have an active license but your current version of PSC QuoteX is below 1.75, you must upgrade to version 1.75 or higher before you can install this add-on.

Ensure you have active licenses of this feature, purchased.

Setup & Configure

After successful installation, you just need to follow few steps and you are ready to use Add-On feature 'Apply Percent of Total'.

1. Update User Profile or Permission Set

Ensure that your user profile or permission set has read and edit access to the newly added fields in the Timeline Other Cost object with the namespace psce_ext. Refer to the screenshot below to verify the fields and permissions.

2. Create a New Record in the PSC Other Costs Object

• Navigate to the PSC Other Costs object.
• Create a new record to map it as the Percent of Total in Timeline Other Costs.
• After creating the record, copy the Salesforce Record ID of the newly created record.
• For example, you could name the record Technology Fees, but you can use any name that suits your business needs, such as Administrative Fees, Tip 10%, or others.

3. Update the PSC Percent of Total Custom Setting

• Go to Custom Settings and find the PSC Percent Of Total setting.
• Add the Salesforce Record ID (copied from Step 2) as the organization-level value.
• Specify a default percentage value for the Percent of Total (POT) that will pre-fill in the Apply Percent of Total screen.

Configure the Apply Percent of Total Tab

• Open the PSC Additional Schedule Tab custom metadata type.
• Add a new record to include the Apply Percent of Total tab.
• Set the value for the Lightning Component field to "psce_ext:PSC_PercentOfTotal".
• This ensures that the component dynamically loads in the Timeline view.

5. Setup Completion

You’re done with the setup!

How Users Will See and Use the Feature

Once the setup is complete, users will see a new tab named Apply Percent of Total in each Timeline. Here’s how they can use it:

• 1) Open the Apply Percent of Total tab.
• 2) Select one of the following options:
• Total Resources Fees
• Total Other Costs Fees
• Both
• 3) Enter the desired percentage and click Apply.

The feature will calculate the Percent of Total and automatically add it to the Other Costs tab in the same Timeline.

To verify:

• Navigate to the Other Costs tab.
• Confirm that the Technology Fee (or the name you chose) has been added with no vendor cost but with the calculated percentage (e.g., 3% of Total Fee) applied.

With this, the Percent of Total has been successfully applied and reflected in the Timeline.

Conclusion

The Apply Percent of Total feature streamlines the process of adding percentage-based fees to your timelines with precision and flexibility. By following the steps outlined above, you can easily set up and configure this feature, ensuring seamless integration into your existing workflows.

Once configured, users can efficiently apply Percent of Total fees, such as Technology Fees, Administrative Fees, or custom charges, directly in the Timeline view. These fees are calculated dynamically, require no additional vendor costs, and are instantly reflected under the Other Costs tab for transparent and accurate billing.

This feature not only saves time but also enhances the overall efficiency of managing percentage-based charges, making it an essential tool for organizations that need to handle complex cost structures with ease.